Weld County Residents Information

Weld County residents directory records are housed in county offices throughout Greeley and other locations. The Clerk and Recorder's office at 1250 H Street in Greeley maintains the primary collection of public documents. This includes property records, vital statistics, and business filings. Court records are kept separately by the judicial system. Law enforcement records are managed by the Sheriff's office. All of these sources contribute to the residents directory system. Weld County has a population of nearly 370,000. The county includes cities like Greeley, part of Longmont, Windsor, and Evans. Public records from all these areas are filed with county offices. Colorado's open records law governs access to these documents. Most are available for public search during business hours. Some records can be searched online. Others require an in-person visit. You can contact the Clerk and Recorder at 970-304-6530 or by email at crstaff@weldgov.com for assistance with record requests.

Accessing Public Records

The Weld County residents directory is accessible through several county departments. The Clerk and Recorder holds most civil records. You can find property deeds, liens, marriage licenses, and trade names there. The office is in downtown Greeley at 1250 H Street. Staff are available Monday through Friday. Walk-in service is offered for basic requests. More complex research may require an appointment. Public computers are available for self-service searches. Staff will help you get started if you are new to the system.

Court records are maintained by the district court and county court. Each has its own clerk's office. Civil cases, criminal cases, and domestic relations cases are filed with the district court. Traffic and small claims go to county court. You need the case number to look up a file. If you do not have the case number, give the clerk the names of all parties. They can search the index. Some court records are sealed. Those are not part of the public residents directory. You must have a court order to view sealed files.

The Weld County Sheriff's office keeps law enforcement records. Arrest logs are public. They show who was arrested and what the charges are. Incident reports describe crimes that were reported to deputies. Some of these reports are restricted during active investigations. Once a case is closed, most reports become public. You can request copies from the records division. The Sheriff's office is required to respond within three business days under CORA, found at C.R.S. §§ 24-72-200.1 through 205.

Vital records include births, deaths, and marriages. The Clerk and Recorder issues certified copies. Birth records are not public for 100 years. Only close family members can get copies of recent birth certificates. Death records are restricted for 20 years. Marriage records are public immediately. Divorce decrees are in court files and are also public. Each type of vital record has a different fee. The office will tell you the cost when you make your request.

Online Search Tools

Weld County offers online access to some residents directory records. The Clerk and Recorder's website has a property records search. You can look up documents by owner name, address, or legal description. The system displays images of recorded deeds, mortgages, and other instruments. Most documents from the past several decades are online. Very old records may not be digitized. The online search is free. You pay only if you print or download copies.

Details about online services are available at the Weld County Clerk and Recorder website, which includes links to searchable databases and information about office services.

The website provides instructions for using the online tools and lists contact information for staff assistance with more complex searches.

Court dockets are available online for some cases. The court website shows case numbers, party names, and filing dates. You cannot see the full text of documents online. Those must be viewed in person. The docket gives you an overview of the case. It lists all the filings and court dates. If you need copies of specific documents, you must go to the courthouse. The clerk will pull the file and make copies for you. Court copy fees are higher than Clerk's office fees.

The Sheriff's office does not have a searchable online residents directory. Arrest logs are posted daily but are not searchable by name. You must contact the records division to search for a specific person. They will check the system and tell you what is available. If you want copies of reports, you must submit a formal written request. The office charges for reports longer than a few pages. They will quote the cost before processing your request.

Note: Online systems are updated regularly but may not include the most recent filings until they are processed and indexed.

Request Procedures

You can request Weld County residents directory records in person, by mail, or by email. In-person visits give you immediate access. The Clerk and Recorder's office has public terminals where you can search for free. If you find what you need, you can print copies. The cost is $0.25 per page. Staff are available to help. If you have questions, ask at the front desk. Bring identification if you are requesting vital records or other restricted documents.

Mail requests should include a detailed description of the records you need. List all names, dates, and identifying information you have. Include your return address and phone number. The office will contact you if they have questions. They will also provide a cost estimate before making copies. You can pay by check or money order. Some offices accept credit card payments over the phone. Mail requests usually take one to two weeks to process.

Email requests can be sent to crstaff@weldgov.com. The office accepts electronic requests for many types of records. They cannot send certified copies by email. Those must be picked up or mailed. Regular copies can sometimes be emailed as PDF files. The office will tell you what options are available. Response time for email requests is typically a few days. Complex searches may take longer.

Colorado's statewide resources can be accessed through the official state website, which links to agencies and databases that serve all counties.

The state site provides access to licensing boards, regulatory agencies, and central record repositories that complement county-level searches.

Types of Records Maintained

The Weld County residents directory contains a wide variety of documents. Real estate records make up the largest category. These include warranty deeds, quit claim deeds, deeds of trust, releases, and liens. All documents that affect real property ownership are recorded with the Clerk. The office maintains an index by grantor name, grantee name, and legal description. You can search any of these ways. Property records go back to the county's founding.

Business records are also filed with the Clerk and Recorder. Trade names and assumed business names are recorded there. These documents show who owns a business and when it was registered. The Clerk maintains an index by business name and owner name. You can search to see if a business name is already in use. You can also find out who operates a particular business. Copies cost the standard fee of $0.25 per page.

Court records include civil and criminal cases. Civil cases cover lawsuits, foreclosures, and family law matters. Criminal cases range from misdemeanors to felonies. Probate records are also part of the court system. Each case file contains the initial filing, responses, motions, and court orders. Some files include evidence and exhibits. The court clerk maintains an index by case number and party names. You can search for free but must pay for copies.

Marriage records are public and are kept by the Clerk and Recorder. You can search by either party's name. The index shows the date the license was issued and the date of the marriage. Certified marriage certificates cost $15.00. Plain copies are cheaper. You do not need to be related to the couple to get a marriage record. They are open to anyone.

Criminal justice records are governed by C.R.S. §§ 24-72-301 through 309, the Colorado Criminal Justice Records Act. Arrest records are public. The Sheriff maintains logs of all arrests. These logs include the person's name, the charge, and the booking date. Conviction records are found in court files. Both arrests and convictions are part of the residents directory unless sealed by court order. Juvenile records are always confidential and cannot be released.

Privacy and Confidentiality

Not all records in the Weld County residents directory are fully public. Colorado law protects certain information. Birth certificates less than 100 years old are restricted. Only parents, adult children, and legal representatives can get copies. Death certificates are restricted for 20 years from the date of death. After that, anyone can request them. Adoption records are permanently sealed. They can only be opened by court order.

Court records may be sealed in certain situations. Criminal defendants can petition to seal their records after completing their sentence. If the court grants the petition, the case is removed from the public index. Juvenile cases are sealed automatically. Civil cases are usually public. Some family law cases have restricted information. For example, addresses of domestic violence victims are not disclosed. Chief Justice Directive 05-01 provides guidance on which court records are public and which are restricted.

Even in public records, some information is redacted. Social Security numbers are always blocked out. Bank account numbers are removed. Driver's license numbers may be redacted in some documents. These privacy measures are required by law. The county must balance public access with individual privacy. If you think a record was wrongly withheld, you can appeal. The denial letter will explain your appeal rights.

Note: Privacy rules are complex and change over time, so specific records may have restrictions not detailed here.

Fees and Processing Times

Weld County charges fees for residents directory record copies. The standard rate is $0.25 per page for most documents. Certified copies cost more. Birth certificates are $20.00 for a certified copy. Death certificates are also $20.00. Marriage certificates are $15.00. These fees are set by state law and are the same across Colorado. Court documents have different fees. Most court copies are $0.75 per page. Certified court documents have an added fee of $5.00.

If a records request requires extensive staff time, the county may charge a research fee. Requests that take more than one hour are subject to this charge. The hourly rate is about $33.00. The office will estimate the cost before starting work. You can decide whether to proceed. Simple lookups do not have research fees. Only complex searches that require digging through files are charged extra.

Processing time varies by request. Simple searches can be done while you wait. In-person requests are usually filled the same day. Mail requests take longer. Allow at least one week for a mailed request. Complex requests may take two weeks or more. Under CORA, the county must respond within three business days. The response can be the records, a cost estimate, or a letter explaining the delay. Large requests may need extra time. The county will keep you informed of the status.

Cities in Weld County

Weld County includes several cities where residents directory records are created and filed with county offices. Greeley is the county seat and largest city. Part of Longmont also falls within Weld County. Windsor, Evans, Firestone, Frederick, Severance, Johnstown, and Erie also have communities in the county. Each city listed below has its own record information page.

Other communities in Weld County include smaller towns and unincorporated areas. Records for residents of these areas are maintained at the county level in Greeley.

Nearby Counties

Weld County borders Adams, Larimer, and Boulder counties. Each maintains separate residents directory systems. Links to neighboring county records are below.